- Administrative Assistant, NV, USA
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Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
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The University of Nevada, Reno is recruiting for a part time Administrative Assistant 3 for Geoscience team four. This position does not provide layoff rights and is contingent upon funding. The incumbent will assist the department with a project aimed at helping foreign countries develop their geothermal energy resource base. Duties of the position include coordinating travel and logistics for various project activities in the USA and internationally; acting as a liaison for the director and program constituents; managing program finances and accounting; coordinating human resources; assisting with data collection and management; and contributing to project reporting against performance indicators to the project sponsor.
Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience.
Working knowledge of: functions and operation of an administrative office, operation and use of word processing, spreadsheet, database management and other associated business software. The principles of supervision and training if applicable to the assignment.
Excellent inter-personal skills, well-developed communication skills, and demonstrated ability to work cohesively in a team environment.
Ability To: interpret and apply complex rules, regulations, policies and procedures to specific problems and situations; receive inquiries and resolve complaints from staff and program clientele; perform specialized duties in support of program activities; coordinate communications with other work groups, both within and outside the agency; organize, coordinate and oversee the work of subordinate staff as required to meet schedules and timelines if required by the assignment; research information from a variety of departmental and external sources; compile and update information and prepare reports related to specific program/management activities; and coordinate a variety of projects and assignments.
This is a part time position offering 21 hours per week. The final schedule can be arranged with the hiring manager and is subject to change based on organizational needs.
The Great Basin Center for Geothermal Energy (GBCGE) is located within the Nevada Bureau of Mines and Geology (NBMG) at the University of Nevada, Reno (UNR). The successful applicant will be joining a vibrant, motivated team in the GBCGE who are dedicated to geothermal science and increasing our understanding of geothermal resource potential in the western USA and beyond. The team includes students, research scientists and faculty from within NBMG, the Department of Geological Sciences and Engineering, and the Desert Research Institute.
Attach the following attachments to the Resume/CV section of your application
Resume/CV – List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter - Required
Contact Information for Three Supervisory References – Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts – (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.
Word Document – Attach a word document answering the below questions. Applications submitted without answering the required questions will be incomplete.
1) Please describe your experience in organizing international travel (itineraries, logistics, travel bookings, etc.).
This posting is open until filled
Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
Applicants hired on a federal contract may be subject to E-Verify.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.
Schedules are subject to change based on organizational needs.