- Legal Liaison, AZ, USA
The Legal Liaison functions as the liaison between the public and Office divisions regarding requests for records. The position is responsible for processing public records requests, summons, complaints and subpoenas, as well as requests from County counsel, various County departments, and contracted attorneys assigned to represent MCSO in legal action.
Minimum education and/or experience:
High school diploma or GED and two (2) years' experience in a legal and/or law enforcement setting that includes knowledge of processing legal preparations and legal proceedings. Post-secondary education may substitute for one (1) year of the required experience on a year per year basis.
Obtain Terminal Operator Certification (TOC) within one (1) month of hire; with renewal required every two (2) years. The following training will be provided on-the-job with the exception of the Arizona driver's license: OSHA training, ADP payroll training and PREA training. Must possess, or have the ability to obtain by the time of hire, a valid Arizona Driver's License. The Sheriff's Office requires that all candidates successfully pass a polygraph examination and extensive background review prior to hire.
Legal terminology, principles and procedures
The Arizona Rules of Evidence; Arizona Rules of Civil Procedure regarding rules governing discovery; Arizona Public Records Law; and other legal resources released according to Office Policy and public record procedures
Communicating effectively in writing as appropriate for the needs of the audience
Verbally communicating with others to convey information effectively
Review motions, subpoenas, complaints and requests for records and independently determine how to process the matter most efficiently
Prepare detailed correspondence for both internal and external audiences.
Establish and maintain effective working relationships with others
Operate office equipment such as: personal computer and keyboard, copy machine, facsimile machine, scanning equipment, and media recording devices
Preferred education and/or experience: Experience retrieving/analyzing information from JMS/RMS and CAD databases. Preferred training, certifications and/or other special requirements: Advanced proficiency with Microsoft Office Suite and Adobe Acrobat Professional. Video redaction experience using Adobe Premier, CaseGuard, Axon redaction tools, or similar redaction software. Working conditions: Ability to walk up to one (1) mile outdoors. May require travel to and from job related locations during the course of a scheduled workday, subject to County policies regarding use of County vehicles and/or private vehicles used on County business. The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages. Work Requires:
Sitting, standing and walking
Driving a vehicle
Speaking, hearing, seeing, and reading
Bending, kneeling, reaching and twisting
Climbing, crawling, crouching, and balancing
Lifting floor to waist thirty (30) pounds
Lifting waist to shoulder of thirty (30) pounds
Lifting shoulder to overhead of thirty (30) pounds
Carrying a weight of thirty (30) pounds for a distance of 100 feet
Pushing/pulling a weight of thirty (30) pounds for a distance of 100 feet
Work is performed:
Indoors and outdoors
In temperatures above 90 degrees and/or below 40 degrees
May have exposure to chemical/fumes, smoke/dust, and wet/damp areas
Being exposed to traumatic subject matters
Handling interruptions, frequently changing tasks, and unscheduled tasks
Handling high volumes of works
Handling multiple or complicated tasks
Working under deadlines or time pressures to complete tasks
Accuracy and attention to detail
Working in a team environment and working in close proximity with others
Isolation depending on assignment/project
May require overtime/rotating shift upon approval
Essential Job Tasks
Documents production and ensuring a timely response.
Accepts legal service for all current MCSO staff members and, when necessary, provides testimony regarding the records produced by the Legal Liaison Section.
Advises staff when subpoenas are received for testimony and to ensure, when needed, that staff contacts counsel representing MCSO.
Reviews and analyzes various court filings inclusive of motions, subpoenas, and complaints for content and required action.
Analyzes and reviews public records requests for content and appropriate action responsive to the requests.
Coordinates interviews with attorneys and witnesses and distributes subpoenas for testimony.
Researches, obtains, redacts and duplicates Office records responsive to legal requests.
Retrieves and analyzes information from JMS/RMS and CAD databases regarding current/past inmates and charges.
Drafts and prepares reports and correspondence pertaining to cases.
Accepts and processes monies received from public records requests.
Prioritizes and sends out material and forms in accordance with the rules of the court.
Tracks claims against the Office and manages records according to status.
Ensures records are distributed within the legal time limits.
Enters requests for records and receives data from databases.
Interacts with County Risk Management, County Counsel, outside appointed counsel and other law enforcement agencies regarding litigation matters and MCSO records.
Provides the public and other entities with proper forms to file requests for MCSO records. Accepts proper legal service for MCSO employees.
Provides customer service via telephone, email and in person on a daily basis.
Processes inmate requests.
Be present at work site to perform assigned tasks at the times and dates scheduled and/or assigned by the supervisor.
The Maricopa County Human Resources Department reserves the right to admit to the selection process only those candidates considered to be the most highly qualified. Those selected will be assessed based on evaluation of listed education and experience. The hiring authority will interview and select the successful candidate from a list provided by Human Resources.